Privacy Policy
How we handle your data
Effective date: 23 March 2026
1. Data Controller
Blue Note Logic Inc. ("we", "us", "our") is the data controller responsible for processing your personal data. We operate the website bluenotelogic.com and its subdomains.
Contact: info@bluenotelogic.com
2. What Data We Collect
2.1 Contact Form Submissions
When you submit our contact form, we collect:
- Full name
- Email address
- Company name (optional)
- Phone number (optional)
- Your message
- IP address (for spam prevention)
2.2 Newsletter Subscriptions
When you subscribe to our newsletter, we collect:
- Full name
- Email address
- Company name (optional)
2.3 Functional Cookies & Local Storage
- site_lang — HTTP cookie storing your language preference (30-day expiry)
- bnl-theme — browser localStorage storing your light/dark theme preference (persistent, not transmitted to our servers)
- bnl-cookie-consent — browser localStorage recording that you have acknowledged our cookie notice
We do not use analytics cookies, tracking pixels, or third-party advertising cookies.
3. Why We Collect Your Data
| Purpose | Legal Basis (GDPR Art. 6) |
|---|---|
| Responding to your enquiry | Consent (you submit the form voluntarily) |
| Sending newsletters | Consent (explicit opt-in) |
| Spam prevention (IP logging) | Legitimate interest |
| Language & theme preferences | Legitimate interest (site functionality) |
4. How We Store Your Data
Your data is stored in a MariaDB database on servers located in the European Union. Access is restricted to authorised personnel only. Connections are encrypted via TLS.
5. Third-Party Sharing
We do not sell, rent, or share your personal data with third parties. The only external service involved in data processing is:
- Email delivery — we use PHPMailer over authenticated SMTP to send form notifications and newsletters from our own mail server (
mail.bluenotelogic.com). No data is transmitted to external email platforms.
6. Data Retention
| Data Type | Retention Period |
|---|---|
| Contact form submissions | 24 months, then deleted |
| Newsletter subscriptions | Until you unsubscribe |
| Cookies (site_lang) | 30 days (auto-expires) |
| Local storage (theme/consent) | Until you clear browser data |
7. Your Rights Under GDPR
You have the right to:
- Access — request a copy of your personal data
- Rectification — correct inaccurate data
- Erasure — request deletion of your data ("right to be forgotten")
- Restriction — limit how we process your data
- Portability — receive your data in a machine-readable format
- Objection — object to processing based on legitimate interest
- Withdraw consent — at any time, without affecting prior processing
To exercise any of these rights, email info@bluenotelogic.com. We will respond within 30 days.
8. Cookies
For full details on the cookies and local storage we use, see our Cookie Policy.
9. Children's Privacy
Our services are not directed at individuals under 16. We do not knowingly collect data from children.
10. Changes to This Policy
We may update this policy from time to time. Material changes will be noted on this page with an updated effective date.
11. Complaints
If you believe we have not handled your data correctly, you have the right to lodge a complaint with a supervisory authority in your country of residence.